DUTIES AND RESPONSIBILITIES:
- Concierge
- Provides front desk coverage and greets and welcomes guests as soon as they arrive at the office.
- Maintain office security by safety procedures and controlling access via the front desk (monitor logbook). And keep logs of all guest interactions and follow up as necessary.
- Answering incoming and calling forward ; taking messages and redirecting calls as required.
- Support all teams for mailing/courier to receive documents / goods and other deliveries. Including filling out any paperwork necessary for goods after receipt and ensuring no damaged items.
- Arrange the meeting room and equipment ready to work.
- Coordinate with the housekeeper for cleaning areas.
- Collaborate with other teams
- To list expected deliveries and verify packages according to order and invoices (quantity, quality, price etc.).
- Contact supplier or shipper if a mistake is identified.
- Assume responsibility for returning unsatisfactory shipments or receiving replacements.
- Fixed asset management - information records and Tag Label.
- Support company internal activities with people team.
KNOWLEDGE, SKILLS AND ABILITIES:
- Proficiency with Microsoft Office (Excel, Word, PowerPoint).
- Excellent communication and interpersonal skills for phone calls, writing capability for correspondence that needs to be sent internally and externally, and strong listening skills to follow instructions.
- Strong organizational and multitasking abilities.
EDUCATION AND EXPERIENCE:
- Previous experience in an office admin or receptionist role is preferred.
- Fresh Graduate with internship experience in office administration or related field are welcome.
WORKING CONDITIONS & SPECIAL REQUIREMENTS:
- Working office onsite 5 days a week (09:30 - 18:30)
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