Business Support, Administrative Assistant

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

• Providing administrative support to ensure efficient operation of the office.
• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
• Ability to effectively communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
• May direct and lead the work of others.
• Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
• As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Likewise, handling our contractors and developing operational procedures including processing invoices. Ensuring workplace safety is also within your scope.
• Perform and prepare the client billing and vendor cost and cooperation with Local Corporate Finance & Regional Finance Team for invoicing to the clients with proper supporting documents.
• Finalize billing in the system and deliver to client/site team for billing submission process.
• Coordinate with PM and contact to the client for AR collection
• Perform for set up billing/invoice for new client account in Salesforce and PS system
• Perform PO and Vendor invoice coversheet for AR submission and submit it on time for approval process.
• Support for process chq payment that occurred when mismatch with Tax invoice and receipt and error for deducting WHT submission.
• Laise with JBS for Tax invoice/receipt and filing the hard copy.
• Keep tracking Monthly Vendor payment for each project.
• Monitor and support AP and T&E for team.
• Coordinate with vendor for incorrect Vat and WHT for transfer back to JLL because miscalculate
• Monthly Accrual Revenue report
• Contact with site team for complicated Vat & WHT pending issues from submitting vendor invoices until collect chq at bank (Telephone call, Line application, and e-mail )
• Monthly AR aging report
• Ensure all assigned day-to-day operation is performed timely and accurately.

Requirements:

• Bachelor’s degree in any field.
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Good verbal, written and communication with presentation skills
• Able to meet tight deadlines and produce accurate and detail work with quick turnaround.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.