Project Administration & Coordination Lead

Wood is currently recruiting for Project Administration & Coordination Lead to join our team in Chonburi, Thailand. 

#LI-Onsite

The Role

This position will act as the Owner’s Representative and will be responsible for facilitating seamless communication, efficient project tracking, and administrative support across all phases of the project. Ensuring that project operations run smoothly, documentation is well-managed, and all stakeholders are aligned with project goals and timelines.

What we can offer

Meaningful and interesting projects delivered to leaders of industry across renewable and emerging energy sectors 

Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant 

Commitment to Diversity and Inclusion; we are an organization actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice

Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market

Commitment to continued professional development; development plans that are tailored to your individual needs and interests

Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Key Responsibilities

• Serve as the central point of contact for all project stakeholders, including the Owner, project managers, site teams, subcontractors, suppliers, architects, engineers, and regulatory bodies.
• Facilitate clear and timely communication across teams to ensure alignment and issue resolution.
• Organize and coordinate internal and external meetings, including scheduling, agenda preparation, presentation consolidation, and distribution of pre-reading materials.
• Record and track meeting minutes, action items, and follow-ups on a daily, weekly, and monthly basis.
• Manage day-to-day office operations, including supply ordering, IT coordination, and general support for on-site Owner and Owner’s Rep teams.
• Assist with onboarding tasks for new project team members to ensure smooth integration.
• Maintain accurate records related to safety training, incidents, compliance, and other essential project documentation.
• Perform basic data compilation and analysis to support decision-making by the Technical Program Manager.
• Identify and escalate potential risks, conflicts, or deviations to the Technical Program Manager.
• Ensure proper logging and documentation of issues for timely resolution.
• Assist in monitoring and ensuring compliance with safety regulations, quality standards, and project specifications.
• Support documentation and reporting efforts related to compliance activities.

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges. 

Ideally you will have:

• 10 years’ minimum experience in plant maintenance or construction in the Oil and Gas Industry
• Experience in Data Center projects will be considered an advantage

If you’re an experienced Project Administration & Coordination Lead, ready for your next project, then we are keen to hear from you today.