Key Responsibilities
- Lease and Service Contract Management
- Prepare and verify lease contracts for approximately 82 Amway shops in compliance with legal and company requirements.
- Prepare and verify service contracts for security and cleaning services, ensuring compliance with company standards and legal obligations.
- Monitor contract expiration and renewal schedules to ensure timely actions and prevent operational disruption. Analyze contract terms and provide recommendations for improvements or cost-saving opportunities.
- Maintain a central database and ensure accurate documentation for audit readiness and business continuity.
- Rental Payment Administration
- Oversee the end-to-end rental payment process for all shops, ensuring accuracy, completeness, and compliance with payment timelines.
- Collaborate with Finance and Accounting departments to resolve discrepancies and optimize cash flow planning.
- Procurement (Non-PO Transactions)
- Manage non-PO procurement requests under the new procurement policy, acting as a key liaison between internal users, Finance, and external vendors.
- Coordinate with internal users, finance teams, and external vendors to complete procurement processes smoothly.
- Conduct market research to identify potential vendors, assess quotations, and negotiate contracts to ensure value for money.
- Negotiate with suppliers or service providers when necessary to obtain favorable terms and conditions.
- Contribute to the development of procurement best practices and internal controls to enhance process efficiency.
- Budget Control & Monitoring
- Lead budget tracking and analysis for the division, providing accurate and timely reporting to management.
- Deliver financial insights and forecasts to support decision-making and strategic planning.
- Implement tools or dashboards for real-time budget monitoring and reporting.
- Monitor and verify all expenses to ensure they remain within budget limits and support cost control efforts.
- Drive cost-reduction initiatives and propose process enhancements to ensure budget sustainability.
Cross-Functional Collaboration & Process Improvement- Act as a strategic partner to other departments by offering insights into budget utilization, contract management, and procurement efficiency.
- Identify and implement process improvements related to contract lifecycle management, vendor onboarding, and payment procedures.
- Support internal training on procurement policy and budget compliance across teams
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