Senior Finance and Administrative Assistant, ILO/Korea Partnership Programme

Grade: G6 

Vacancy no.: DC/BANGKOK/GS/2025/06
Publication date: 31 July 2025
Application deadline (midnight Bangkok time): 14 August 2025

Job ID: 13170 
Department: RO-Asia and the Pacific 
Organization Unit: RO-Asia and the Pacific 
Location: Bangkok   
Contract type: Fixed Term 

Contract duration: One year (with possibility of renewal) 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Thailand.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to [email protected].

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is THB987,942.- yearly.

Introduction

The International Labour Organization (ILO) is a UN specialized agency that has been bringing together governments, employers, and workers from 187 member states since 1919 to set labour standards, develop policies, and devise programmes promoting decent work for all and achieving social justice. In this context, the ILO-Korea Partnership Programme supports regional development cooperation projects under the ILO Regional Office for Asia and the Pacific. These projects currently include:
1.    The Asia-Pacific Regional Case for Implementing the Global Accelerator by a Just Transition in Paper and Construction Industries, with a focus on Cambodia and Viet Nam.
2.    Social Dialogue and Capacity Building for Strengthening Labour Disputes Prevention & Resolution Mechanisms in Cambodia.
3.    Promoting Integrated Youth Employment Programmes in Asia.
4.    Advancing Digital and Green Skills for Youth in ASEAN.
5.    Youth Employment Promotion in Mongolia.
The Senior Finance and Administrative Assistant will be responsible for supervising all administrative and financial matters of the joint programme secretariat, with a strong focus on delivering joint activities. He/she will also support the delivery of consolidated financial reports for the donor when required.

Reporting lines

The incumbent will work under the direct supervision of the technical program officer of the ILO-Korea Partnership Program(I-KORP) and administrative guidance from the Chief Technical Adviser of the I-KORP. The incumbent will work closely with the loan officials from the Korea Workers’ Compensation and Welfare Service (KCOMEWL) and the Korea Occupational Safety and Health Agency (KOSHA). The incumbent will coordinate with Korea's partner institutes, such as the Korea Labour and Employment Service (KLES), the Korea Research Institute for Vocational Education and Training (KRIVET), Korea Polytech, and other ILO experts.

Description of Duties

• Maintain project financial records and monitoring financial implementation and related systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and report to the CTA and program officers periodically. Ensure that all project financial transactions are in compliance with ILO rules and regulations. 
• Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments for regional activities. Coordinate, monitor and review financial documentation prepared by Finance and Administration Assistants at national level. 
• Analyze, evaluate, and monitor complex financial documents to identify and investigate anomalies or inaccuracies, determine corrective action, and resolve discrepancies. Examine queries from stakeholders, provide support and explanations, maintain follow up systems, and address the CTA in disputed, complex or unusual cases.
• Responsible for procurement processes for project equipment and supplies per ILO rules and regulations, ensure appropriate distribution, and maintain accurate inventory records.
• Lead the overall preparation of the centralized project budget at the regional level, including maintaining databases or systems for budget preparation, contracts tracking, procurements, and activity expenditures.
• Prepare, modify, and monitor budget data based on requests such as budget proposals, budget revisions, rephasing, programme allocation changes, verification of budget codes, salary transfers, and others.
• Prepare recurring reports as scheduled and assist in preparing donor reporting, for budget preparation, audits or other reasons. Liaise with project partners such as the donor, ILO constituents, implementing agencies and Korean partners, etc. to ensure accuracy of information and completeness of documentation.
• Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices, and claims invoices, and provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance by preparing Minute Sheets, justifications, budgets and other relevant documents.
• Ensuring the accurate keeping of all administrative and financial records, including the compilation of document, common files, and reports.
• Carry out administrative tasks and provide logistic secretarial support to the implementation and monitoring of project activities in a timely manner and take follow-up actions (consultants, nominations, logistic support, admin/finance, etc.) such as arranging internal and external meetings and appointments for in-coming missions, and taking notes and/ or minutes at meetings.

optional section (if needed)

• Provide administrative and logistical support in the preparation and running of project workshops and meetings, missions, event, and other project activities at the regional level such as making travel arrangements, including travel authorization, hotel reservation, arrangements of trave visas, security and other required clearances, and processing requests for travel claims, etc.
• Consult with the Finance and Administration Unit and project team on related financial and administrative rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices. Make sure proper understanding of financial and administrative regulations, guidelines, and IRIS work processing methods related to work, as well as monitoring changes in work execution methods and related reporting to the CTA.
• Maintain relevant project information systems, coordinate information materials for dissemination, and timely update information on the IKORP homepage and corresponding documents, including photos and materials related to events, to ensure the visibility of the ILO-Korea. Maintain the ILO-Korea files and database for easy tracing.
• Undertake missions to project sites as assigned and perform other relevant financial, administrative and secretarial work assigned by the CTA and program officers.

Required qualifications

Education

Completion of secondary school education with formal training in accounting and/or finance and administrative field. Direct major in accounting or finance will be an asset. 

Experience

At least Six years of progressively responsible financial and administrative work, and some training in financial and administrative fields.

Languages

Excellent knowledge of English and Thai. Basic knowledge of Korean language would be an asset.

Competencies

• Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.
• Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
• Good numerical analytical skills.
• Ability to reason and make sound judgements.
• Ability to maintain financial records and prepare accounting reports and statements.
• Demonstrate responsible behaviour and ability to pay attention to detail.
• Ability to deal with confidential matters with discretion.
• Display high standards of ethical conduct.
• Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (i.e. IRIS).
• Ability to evaluate correspondence and inquiries for best course of action.
• Ability to respond to work related inquiries in an appropriate manner.
• Ability to work under pressure, determine efficient workflows, and prioritize tasks
• Ability to obtain services from other work units inside or outside the office for completion of tasks.
• Ability to communicate effectively both orally and in writing.
• Ability to work on own initiative as well as a member of a team.
• Ability to deal with people with tact and diplomacy.
• Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.