Responsibilities / Tasks
Key Responsibilities:
- Support quotations for engineering-related products by coordinating with the sales team and related departments.
- Issue purchase orders (PO) to the factory, production team, including local suppliers and relevant stakeholders, to ensure timely procurement and production.
- Coordinating with the office and factory to ensure smooth and consistent communication.
- Inspect incoming machinery and goods to ensure they meet the required specifications and conditions.
- Prepare inspection reports and notify the factory or responsible parties of any defects or necessary improvements.
- Support and coordinate with logistics operations for import, export and customs declarations such as invoices, packing lists, including logistics and location transportation to ensure timely and efficient deliveries.
- Create, repair, request documents for special cases, and coordinate with related departments to resolve issues efficiently.
- Work closely with the sales team and relevant departments to plan and manage stock, including stock forecasts, Stock balance and inventory levels.
- Coordinate and organize seminars, including venue selection, catering, and required logistics.
- Prepare and summarize meeting minutes for both internal and external meetings, distribute to stakeholders, and follow up on action items.
- Maintain proper filing and record-keeping of all documents for easy retrieval.
- Provide general administrative and documentation support as assigned.
Your Profile / Qualifications
Qualifications:
- Bachelor’s degree in Business Administration, Logistics, Engineering, or a related field.
- At least 1–2 years of experience in sales support, import/export coordination, or inventory management.
- Basic understanding of engineering or manufacturing processes is an advantage.
- Proficient in Microsoft Office, especially Excel.
- Good command of English communication – reading, writing, and speaking – is required.
- Strong coordination, planning, and problem-solving skills.
- Detail-oriented, organized, and able to work under pressure.
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