Project Assistant (Training Support)

Description for Internal and External Candidates

Position Title               :     Project Assistant (Training Support)

Duty Station                :     Bangkok, Thailand

Classification              :      Consultancy, Category A

Type of Appointment  :      Consultant Contract 

Desired Start Date      :     As soon as possible

Closing Date               :     09 September 2025

Reference Code         :      CFA16078/2025

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

ORGANIZATIONAL CONTEXT AND SCOPE: 

Established in 1951, the International Organization for Migration (IOM) is the leading UN Migration Agency. IOM works closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all by providing services and advice to governments and migrants. 

Thailand plays a strategic role in regional migration, serving as an origin, transit, and destination country—especially for labor migrants. This position makes it vulnerable to transnational crimes like human trafficking and migrant smuggling. Strengthening passenger profiling at entry points is vital for improving border and human security. 

Trafficking methods have rapidly evolved in recent years, extending beyond forced labor and sexual exploitation to include forced criminality, surrogate motherhood, organ removal, and online abuse. In 2024, Thai authorities identified and assisted 644 trafficking victims. Notably, there has been an increasing trend of trafficking cases facilitated through Thailand's air borders, underscoring the need for enhanced screening measures at airports.

Against this backdrop the project "Enhancing the Capacity of Thailand to Combat Trafficking in Persons and Smuggling of Migrations for the Purposes of Forced Criminality through Enhanced Border Management” funded by the Government of Norway, IOM aims to strengthen Thailand’s capacity to address trafficking in persons (TIP) and migrant smuggling through enhanced border management. This includes providing training sessions to law enforcement, immigration officers and airport staff at air borders to strengthen their capacity on document verification, screening and identification, and inter-agency collaboration and referral to prevent trafficking in persons and smuggling of migrants in line with the National Referral Mechanism (NRM).

Under the direct supervision of the National Project Officer (Border Governance) of PBGU, the incumbent will support the implementation of activities, training sessions, and workshops under the Project “Trainings on Identity and Document Verification, Victim of Trafficking Identification and Referral for Point of Entry Officials, Airlines and Airports Operators” funded by the Government of Norway in the IOM Thailand Country Office. The incumbent will further support administrative arrangements related to activities under PBG Unit. 

1. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties including government agencies and private sectors to initiate requests, obtain necessary clearances, and follow-up on administrative actions. 
2. Provide general and/ or clerical assistance in the implementation of project activities including coordination meetings and training activities. 
3. Retrieve, compile, summarize, and present information/data on project capacity building and training activities, and other specific topics required. 
4. Assist in monitoring budget and updating budget related information. 
5. Assist in drafting activity status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of project documentation.
6. Support the organization of meetings, workshops, and training sessions by assisting with logistical, administrative, and travel-related tasks, including preparation of supporting documents for payments and reimbursements. 
7. Respond to general information requests and inquiries; set up and maintain files/records.
8. Assist in preparing and submitting monthly updates by compiling progress information on activities and outputs; support the preparation of interim, and final reports by collecting and organizing data and figures. 
9. Perform other duties as required.

• Timely completion and high-quality delivery of training implementation for air border officials, and airlines, airport operators. 
• Positive assessment, good training results, and highly satisfied feedback completed by participant and IOM review.
• Professional and well manners with an effective collaboration with stakeholders, evidenced by meeting participation and minutes.
• Adherence to IOM Brand Guidelines and visibility requirements.

• High school diploma with three years of relevant experience; or,
• Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with one year of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
   

• Basic understanding of reporting and data compilation.
• Ability to maintain professionalism, discretion, and a respectful attitude in a culturally diverse and sensitive environment.
• Good organizational and interpersonal skills.
• Ability to follow instructions, work as part of a team, and respond flexibly to changing priorities.
• Demonstrated commitment to accuracy, reliability, and efficiency in completing assigned tasks.
• Sensitivity to gender and cultural diversity; ability to work respectfully with colleagues from diverse backgrounds.
• Ability to manage time effectively and meet assigned deadlines under supervision.
• Good communication skills in Thai and English, both written and spoken. 

• Fluency in Thai and English (oral and written) is required.

Should the Consultant be required to travel by the Organization, the Consultant will be provided with transportation or reimbursed for the cost of their travel following advance agreement and in accordance with IOM’s travel policies, including IN/6. The Consultant will receive a Daily Subsistence Allowance (DSA) according to IOM’s established rates, during their stay in the place of duty while on TDY.

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application. 

• a cover letter, indicating the dates of availability; 
• a curriculum vitae; 
• a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
3. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.