Remarkable people, trusted by clients to design and advance the world.
Wood is currently recruiting for a Project Administrator to join our team for a large-scale challenging construction project. We are looking for individuals with expertise and experience who are ready to take on new challenges and assist us achieve excellence in schedule, safety, and quality.
Wood is one of the world's leading engineering, procurement, construction and project management companies. We aim to deliver safe and sustainable projects and services for our clients in different fields.
This job offers an exciting and technically advanced approach to value added quality control on a wide range of EPCm projects.
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What makes you remarkable?
- Data Entry: Manage and input data accurately into systems
- Document Management: Organize, file, and maintain technical documents
- Technical Assistance: Assist with technical queries and support
- Organizes and expedites flow of work through project or site and initiates follow up action
- Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
- Assists with setup, development and coordination of site-specific PMP and PIFs
- Sets up and maintains hard copy and electronic site file directories
- Issues and approves access to shared project drives and websites
- Ensures the correct functioning of facilities, office and/or business support services.
- Performs clerical, administrative and general office duties including transcription, typing, and recording
- Ensures reports and documents follow company and project standards and quality
- Manages project specific forms and instructions
- Coordinates, schedules and prepares information for meetings and appointments
- Assists field operations with completion of daily time sheets
- Assists with onboarding/orientation of personnel
- Assists with internal and external project audits
- Arranges travel, accommodations and car rentals
- Prepares letters and memoranda for manager’s review
- Gathers data and material information to be billed
- Scans, emails, answers phones, makes copies
- Diploma or bachelor’s degree in business administration, Humanities and Social Sciences, General Management, or a related field
- Min of 1-2 years of project/admin experience in the Engineering and Construction industry desirable
- Proficient in office software, including the Microsoft Office Suite. Experienced in administrative and secretarial tasks
- Familiarity with Power BI and Power Automate is an added advantage
- Communication skills: Strong verbal and written communication abilities to interact with team members and external parties
- Problem-Solving skills: Capability to address and resolve issues promptly
- Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
- Possess good organizational skills
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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