Executive Assistant

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Executive Assistant (Property and Asset Management Department)

What this job involves:

To help coordinate with various teams within the Property and Asset Management Department and other business lines in the Firm, acting as a representative of the Business Line Head’s of the Property and Asset Management department to the highest efficiency, with a positive attitude, maturity and calm manner.

What your day-to-day will look like:

• Provide full secretarial and administrative support to Business Line Head
• Coordinate closely with the internal business development team in order to organize presentations for Business Line Head as requested
• Take minutes of the meetings (if needed)
• Manage the day-to-day calendar, including organizing meetings and managing schedule for both internal and external
• Handle daily correspondence (mails, emails, fax or line), answer phone calls, take and relay messages in a timely manner
• Make travel arrangements ie. flight ticketing, hotel reservations, etc
• Prepare and submit Travel & Entertainment (T&E) claims using system. (People Soft 9.2)
• Scan requests from the Business Line Head to their team and ensure responses are submitted in a timely manner
• Other duties and personal matters assigned by the business line head

Required Skills and Experience:

• Bachelor’s degree in any related fields
• Excellent command in English and strong communication skills both written and verbal
• Minimum 4 years experience as an executive assistant or personal assistant
• Demonstrate proactive approaches to problem solving with strong decision making ability
• Highly skilled with Microsoft Word, Excel and PowerPoint
• Experience in Real estate industry is a plus
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and ability to build relationship with stakeholders
• Highly responsible and working under high pressure also strong coordination
• Ability to manage the assignments in proper and timely manners

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.