Project Admin Assistant

CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one (1) or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required.
• Assure of effective mail and package distribution.
• Assist employees and managers with general administrative requests.

• High School Diploma or equivalent.
• Minimum 2-3 years of experience working in an administrative assistant role
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary.
• Excellent communication skills, both written and verbal.
• Able to read and comprehend instructions and write correspondence and memos.
• Strong organizational, multitasking, attention to detail, and interpersonal skills.
• Able to work well with all levels of internal management and staff as well as clients

• Business presence and polish
• Knowledge of CB&I products and markets
• Proactively identifies and solves the complex problems
• Strong analytical and problem-solving skills
• Mentally agile and ability to multi-task and manage tight deadlines
• Proven negotiating ability with high emotional intelligence and interpersonal skills
• Adaptability and agility to learn and contribute in varying and complex environments
• A mature business and technical acumen coupled with a drive to achieve results
• Exceptional communication and presentation skill, both written and verbal
• Ability to work and build credibility across the business, up to and including senior management level
• Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and a healthy and safe work environment