Main responsibilities:
1) HR & Employee Records:
Keep employee records and files accurate, complete, and confidential for both offices.
Prepare and manage employment contracts.
Help manage probation reviews and yearly performance check-ins.
Support visa and work permit applications and renewals for foreign staff.
Manage employee health insurance sign-ups, changes, and cancellations.
2) Employee Lifecycle (start to finish):
New Hires: Organize their first day (IT setup, access cards, paperwork), handle orientations, and explain company policies.
Leaving Staff: Manage the exit process (returning company items, final paperwork).
Performance: Help organize probation reviews and yearly performance check-ins with managers.
3) Benefits & Time Off:
Manage all types of employee leave (annual, sick, etc.) in our HR system (Odoo), including setting up new hires.
Track and report on leave balances.
Prepare and share the yearly public holiday schedules.
4) Recruitment & Candidate Screening:
Screen incoming applications and resumes to identify qualified candidates
Conduct brief screening calls to assess candidate suitability and availability
Maintain accurate and up-to-date records of candidate interactions and hiring progress
5) Office & Team Support:
Employee relationship and culture: Help create a positive, supportive, and friendly office vibe where everyone feels valued.
Manage day-to-day office needs to keep both locations running well.
What We're Looking For:
Experience: At least 1 years doing HR administration, office management, or similar work.
Languages: Able to communicate both in Thai and English (both writing and speaking).
Skills:
Strong organizational skills and ability to handle many tasks.
High attention to detail and able to keep information private.
Great communication skills, comfortable working across different offices and cultures.
Proactive problem-solver who takes initiative.